Evaluating Tenders and Writing Letters
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Evaluating Tenders and Writing Letters

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Evaluating Tenders and Writing Letters


About this course

  • Autumn Dates to be Confirmed

This programme will provide participants with an understanding of the risks to be managed in evaluation of tenders, the records to be kept, the content of compliant notification letters and the information required throughout the process. Participants will be provided with a checklist for evaluation along with template

evaluation sheets and notification letters.   The programme will also cover the requirement for evaluation of questionnaires under the restricted procedure.

Target Audience

Those staff tasked with participating in tender and applicant evaluations and particularly with the responsibility for drafting compliant notification letters.

Learning Outcomes

Following this programme, participants will understand the key risks in tender evaluation, the importance of award criteria and the level of detail required to draft compliant and effective notification letters, in addition to ensure procurement files meet audit and best practice procurement standards.

Course Content


Preparation work required

Understanding risks to be managed

The evaluation team – roles and responsibilities

Evaluation of applications / questionnaires

Evaluating selection / eligibility criteria under restricted procedures

Information to be recorded / signatures required

Content of letters to unsuccessful applicants/candidates

Evaluation of tenders

Scoring qualitative award criteria

Scoring cost

Recording reasons and features

Responsibility for filing / signatures

Handling clarifications during the evaluation process

Determining admissible / inadmissible tenders

Content of notification letters to successful and unsuccessful tenderers

What to include in notification (award and regret) letters

Standstill period

Rules on communication and debriefing

Types of letters required for inadmissible tenders / establishment of frameworks

Case Study

Questions and Answers


What background knowledge is necessary?

Relevant for staff experienced in the basics of tendering participating in evaluations.

What is the refund policy?

All cancellations must be received in writing or the full course fee is
payable. Where delegates cancel more than 5 days prior to the course 50% of the course fee is payable. Cancellations received within 5 days
will be liable for the full fee.

Substitutions may be made at any time prior to the event.

Do I need to take the courses in a specific order?

Ideally the Developing a Tender Pack and eTenders programmes or relevant experience.